Have you ever considered all the paperwork your business or dealership has moved over the years?
If not, perhaps now is a good time to consider; this is not just for being environmentally friendly but also for the sake of saving immense costs.
Despite being a common material, paper is not cheap. Its cost is far greater than what it seems.
Using paper involves the cost of items, like printers, toners, networking add-ons, and maintenance for your dealership. When you consider the real cost of paper, becoming a paperless office seems like a smart move for any business.
Going paperless is a highly beneficial and smart move on many levels. It is incredibly good for the environment and your business image, you get faster access to information, and your dealership can enjoy a leaner, modern, and more dynamic way of doing business.
So, how exactly do you go about becoming a paperless office?
3 Ways to Become a Paperless Office
Here are three ways to become a paperless office:
1. Move Over to Online Applications.
All the software you could ever need has already been invented and is waiting for you. There is nothing that paper solves for your business that modern technology cannot. You can easily find digital alternatives for them to meet your dealership’s requirements.
Online applications make it very easy to share information among employees and provides access to any details whenever needed quickly.
2. Invest in Training
Invest in training employees to handle and process tasks electronically. A great way to promote paperless activities is to incentivize employees to use less paper. Eventually, you can reach a point where employees are comfortable enough with electronic tasks and may not need paper at all.
Any changes you make to your dealership should be gradual to ensure a smooth transition, especially when employees are involved.
3. Phase Out Old Technology and Processes
Older tech and processes are typically reliant on some paper tasks, and you will have to phase them out gradually to incorporate a paperless office. Technology can be replaced, and processes can be improved. Becoming paperless does not necessarily mean that you have to complicate or lengthen processes.
In reality, the move to online applications and the training you provide your employees will reduce the length and complexity of your dealership’s processes.
The mentioned 3 ways to become a paperless office will allow your dealership or business to enjoy a leaner, greener way of doing business. Make changes gradually because introducing change suddenly to your business will hurt your productivity.
There will be teething issues. However, we can ensure that becoming paperless is an overall improvement for any business in the long run.
For more information on how you can go paperless and pick the right software, please get in touch with us today.